Job Duties

The lead Deputy Clerk performs a wide variety of clerical and courtroom duties of the Court by following established policies and procedures based upon Virginia statutes, rules, and local ordinances. 

Essential Duties & Responsibilities

The lead deputy clerk must possess the strong ability to lead, instruct, train and direct the deputy clerks of court, all under the supervision of the designated supervisor. In the absence of the supervisor the lead deputy clerk will be tasked with the responsibility of ensuring that the day-to-day operations of the court/division are carried out and goals are met.  Duties include preparing detailed court documents in accordance with established guidelines, automated case management system data entry, scheduling matters for court, preparing correspondence, filing court documents, daily docket preparation and attending court sessions. Additional responsibilities include answering phones, assisting customers at the counter, assessing fines and costs, and receipting payments. Must be able to multitask and assume additional responsibilities as assigned by management.

Minimum Qualifications

The most competitive candidates will possess:

High School diploma or equivalent required. Most competitive applicants will have considerable court, business, or office related experience. Applicants should be highly organized and possess significant knowledge, skills, and abilities in personnel management, time management, and performance management. Excellent written and verbal communication skills and advanced knowledge of office automation systems and computer software required. Court experience and experience handling money preferred.

Physical Demands and Work Environment

Work is primarily performed in an office and courtroom setting. Duties require the ability to sit, stand, walk, bend, reach, and operate standard office equipment. The employee may be required to lift or carry items weighing up to approximately 10 pounds. Reasonable accommodations may be made.

Contact Information

Email: Humanresources@VACourts.gov

 

Job Duties

Job Summary

The Deputy Clerk is assigned operational responsibilities in a high-volume, fast-paced office with frequent deadlines.  Ensures court’s instructions are executed and legal documents prepared with accuracy and in accordance with state and local policies.

 

Essential Duties & Responsibilities

Essential Duties & Responsibilities

Duties include preparing detailed court documents in accordance with established guidelines, automated case management system data entry, scheduling matters for court, preparing correspondence, filing court documents, daily docket preparation and attending court sessions. Additional responsibilities include answering phones, assisting customers at the counter, assessing fines and costs, and receipting payments. Must be able to multitask and assume additional responsibilities as assigned by management.

Minimum Qualifications

The most competitive candidates will possess:

Minimum Qualifications/Experience

High School diploma or equivalent required. Most competitive applicants will have considerable court, business, or office related experience. Applicants should be highly organized and possess significant knowledge, skills, and abilities in personnel management, time management, and performance management. Excellent written and verbal communication skills and advanced knowledge of office automation systems and computer software required. Court experience and experience handling money preferred.

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Preferred Qualifications

These qualifications are not required but may distinguish candidates.

Education & Experience

• Prior experience working in a court, legal office, or public-sector administrative environment.

Specialized Knowledge

• Familiarity with court case management or docketing systems.
• Experience handling records requests or financial transactions.

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Physical Demands and Work Environment

Work is primarily performed in an office and courtroom setting. Duties require the ability to sit, stand, walk, bend, reach, and operate standard office equipment. The employee may be required to lift or carry items weighing up to approximately 10 pounds. Reasonable accommodations may be made.

Contact Information

Email: Humanresources@VACourts.gov

 

Job Duties

Job Summary

The Deputy Clerk is assigned operational responsibilities in a high-volume, fast-paced office with frequent deadlines.  Ensures court’s instructions are executed and legal documents prepared with accuracy and in accordance with state and local policies.

Essential Duties & Responsibilities

Essential Duties & Responsibilities

Duties include preparing detailed court documents in accordance with established guidelines, automated case management system data entry, scheduling matters for court, preparing correspondence, filing court documents, daily docket preparation and attending court sessions. Additional responsibilities include answering phones, assisting customers at the counter, assessing fines and costs, and receipting payments. Must be able to multitask and assume additional responsibilities as assigned by management.

Minimum Qualifications

The most competitive candidates will possess:

Minimum Qualifications/Experience

High School diploma or equivalent required. Most competitive applicants will have considerable court, business, or office related experience. Applicants should be highly organized and possess significant knowledge, skills, and abilities in personnel management, time management, and performance management. Excellent written and verbal communication skills and advanced knowledge of office automation systems and computer software required. Court experience and experience handling money preferred.

Preferred Qualifications

These qualifications are not required but may distinguish candidates.

Education & Experience

• Prior experience working in a court, legal office, or public-sector administrative environment.

Specialized Knowledge

• Familiarity with court case management or docketing systems.
• Experience handling records requests or financial transactions.

---

Physical Demands and Work Environment

Work is primarily performed in an office and courtroom setting. Duties require the ability to sit, stand, walk, bend, reach, and operate standard office equipment. The employee may be required to lift or carry items weighing up to approximately 10 pounds. Reasonable accommodations may be made.

Contact Information

Email: Humanresources@VACourts.gov

 

Job Duties

A Magistrate is a judicial officer appointed by the Executive Secretary of the Supreme Court of Virginia. A Magistrate’s duties and responsibilities include:

• Issuing arrest warrants and summonses for criminal offenses and other violations of Virginia law;
• Issuing search warrants;
• Conducting bail hearings and admitting persons charged with criminal offenses to bail or committing them to jail;
• Issuing Emergency Protective Orders;
• Issuing mental health and medical custody and detention orders; and
• Performing other acts or functions authorized by law.

Magistrate offices are open 7 days per week 24 hours per day, including weekends and holidays, and the specific schedule may vary.  Magistrates work under the supervision of a Chief Magistrate.  This position offers a competitive benefits package which includes vacation and sick leave, paid state and federal holidays, health insurance, retirement benefits, life insurance, deferred compensation, and short-term and long-term disability benefits.

Essential Duties & Responsibilities

Job Duties

The Commonwealth of Virginia has an opening for a Magistrate position in the Powhatan Magistrate Office in Magisterial Region Three.  Although the primary location for this position is Powhatan, a Magistrate is appointed to a Region and may be assigned anywhere within the Region.  

Region 3 includes Halifax, Mecklenburg, Brunswick, Greensville, Charlotte, Lunenburg, Appomattox, Prince Edward, Nottoway, Dinwiddie, Sussex, Buckingham, Cumberland, Powhatan, Amelia, Chesterfield, Prince George, and Surry Counties and the Cities of Emporia, Hopewell, and Petersburg.  Principal offices are in Alberta, North Prince George, Emporia, Appomattox, Buckingham, Cumberland, Boydton, Charlotte Court House, Halifax, Lunenburg, Farmville, Amelia Court House, Dinwiddie, Powhatan, Nottaway, Petersburg, and Chesterfield.

Minimum Qualifications

The most competitive candidates will possess:

Minimum Qualifications 

Under § 19.2-37 of the Code of Virginia, a Magistrate must be a United States citizen, be a resident of the Commonwealth of Virginia, and have a bachelor’s degree from an accredited institution of higher education.  Please review § 19.2-37 to ensure you are eligible for appointment as a Magistrate.

Additional Considerations

All candidates are subject to a criminal history background check.  Proof of U.S. citizenship and Virginia residency must be provided. 

Transcripts for all undergraduate and post-graduate education must be provided before the start of employment.

A successful applicant must possess the following knowledge, skills, and abilities:

• Fluency in written and spoken English with strong communication skills;
• Strong interpersonal skills and ability to interact in a professional manner with coworkers, complainants, petitioners, and witnesses, including law enforcement officers;
• Strong reading comprehension skills;
• Ability to research and interpret the Code of Virginia and other legal resources;
• Ability to conduct judicial hearings in a neutral and impartial manner;
• Ability to ascertain facts from oral testimony and written submissions and apply them to relevant legal principles;
• Ability to properly account for funds; and

• General computer proficiency and typing skills

   

A successful applicant may also:

• Possess relevant legal experience, training, or education, and/or
• Be a member of the  Virginia State Bar.

 

Magistrates are subject to the Canons of Conduct for Virginia Magistrates.  See http://www.courts.state.va.us/courtadmin/aoc/mag/resources/canons.pdf. 

If not previously certified as a magistrate, the successful candidate must attend an intensive training course that focuses on Virginia law and procedure, pass a written examination, and complete a certification process that includes supervised on-the-job training.  Overnight travel may be required for students outside the Richmond area.

The successful candidate must sign a training repayment agreement, which requires the magistrate to reimburse, pro rata, the Office of the Executive Secretary for actual training costs if the magistrate leaves employment during training or within two years of completing training.

Under § 19.2-37 of the Code of Virginia, no person appointed as a magistrate on or after July 1, 2008, may engage in the practice of law.

Special Instructions

A STATE APPLICATION MUST BE FULLY COMPLETED IN ORDER TO BE CONSIDERED. In addition to the state application, each applicant must submit:

• A current resume; and
• A cover letter.

 

All applications and required materials must be submitted online.

You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully.  Please refer to “Your Application” in your account to check the status of your application for this position.

No phone calls or e-mails will be returned regarding application status. 

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process.  To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI).  Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter.  Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.

Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.

Each agency within the Commonwealth of Virginia is dedicated to recruiting, supporting, and maintaining a competent and diverse work force.  Equal Opportunity Employer

Contact Information

Email: Humanresources@VACourts.gov

 

Job Duties

The Deputy Clerk is assigned operational responsibilities in a high-volume, fast-paced office with frequent deadlines.  Ensures court’s instructions are executed and legal documents prepared with accuracy and in accordance with state and local policies.

Essential Duties & Responsibilities

Duties include preparing detailed court documents in accordance with established guidelines, automated case management system data entry, scheduling matters for court, preparing correspondence, filing court documents, daily docket preparation and attending court sessions. Additional responsibilities include answering phones, assisting customers at the counter, assessing fines and costs, and receipting payments. Must be able to multitask and assume additional responsibilities as assigned by management.

Minimum Qualifications

The most competitive candidates will possess:

High School diploma or equivalent required. Most competitive applicants will have considerable court, business, or office related experience. Applicants should be highly organized and possess significant knowledge, skills, and abilities in personnel management, time management, and performance management. Excellent written and verbal communication skills and advanced knowledge of office automation systems and computer software required. Court experience and experience handling money preferred.

Physical Demands and Work Environment

Work is primarily performed in an office and courtroom setting. Duties require the ability to sit, stand, walk, bend, reach, and operate standard office equipment. The employee may be required to lift or carry items weighing up to approximately 10 pounds. Reasonable accommodations may be made.

Contact Information

Email: Humanresources@VACourts.gov

 

Job Duties

The Deputy Clerk is assigned operational responsibilities in a high-volume, fast-paced office with frequent deadlines.  Ensures court’s instructions are executed and legal documents prepared with accuracy and in accordance with state and local policies.

Essential Duties & Responsibilities

Duties include preparing detailed court documents in accordance with established guidelines, automated case management system data entry, scheduling matters for court, preparing correspondence, filing court documents, daily docket preparation and attending court sessions. Additional responsibilities include answering phones, assisting customers at the counter, assessing fines and costs, and receipting payments. Must be able to multitask and assume additional responsibilities as assigned by management.

Minimum Qualifications

The most competitive candidates will possess:

High School diploma or equivalent required. Most competitive applicants will have considerable court, business, or office related experience. Applicants should be highly organized and possess significant knowledge, skills, and abilities in personnel management, time management, and performance management. Excellent written and verbal communication skills and advanced knowledge of office automation systems and computer software required. Court experience and experience handling money preferred.

Preferred Qualifications

These qualifications are not required but may distinguish candidates.

Education & Experience

• Prior experience working in a court, legal office, or public-sector administrative environment.

Specialized Knowledge

• Familiarity with court case management or docketing systems.
• Experience handling records requests or financial transactions.

---

Physical Demands and Work Environment

Work is primarily performed in an office and courtroom setting. Duties require the ability to sit, stand, walk, bend, reach, and operate standard office equipment. The employee may be required to lift or carry items weighing up to approximately 10 pounds. Reasonable accommodations may be made.

Contact Information

Email: Humanresources@VACourts.gov

 

Job Duties

Job Summary

The Deputy Clerk is assigned operational responsibilities in a high-volume, fast-paced office with frequent deadlines.  Ensures court’s instructions are executed and legal documents prepared with accuracy and in accordance with state and local policies.

 

Essential Duties & Responsibilities

Essential Duties & Responsibilities

Duties include preparing detailed court documents in accordance with established guidelines, automated case management system data entry, scheduling matters for court, preparing correspondence, filing court documents, daily docket preparation and attending court sessions. Additional responsibilities include answering phones, assisting customers at the counter, assessing fines and costs, and receipting payments. Must be able to multitask and assume additional responsibilities as assigned by management.

Minimum Qualifications

The most competitive candidates will possess:

Minimum Qualifications/Experience

High School diploma or equivalent required. Most competitive applicants will have considerable court, business, or office related experience. Applicants should be highly organized and possess significant knowledge, skills, and abilities in personnel management, time management, and performance management. Excellent written and verbal communication skills and advanced knowledge of office automation systems and computer software required. Court experience and experience handling money preferred.

---

Preferred Qualifications

These qualifications are not required but may distinguish candidates.

Education & Experience

• Prior experience working in a court, legal office, or public-sector administrative environment.

Specialized Knowledge

• Familiarity with court case management or docketing systems.
• Experience handling records requests or financial transactions.

---

Physical Demands and Work Environment

Work is primarily performed in an office and courtroom setting. Duties require the ability to sit, stand, walk, bend, reach, and operate standard office equipment. The employee may be required to lift or carry items weighing up to approximately 10 pounds. Reasonable accommodations may be made.

Contact Information

Email: Humanresources@VACourts.gov

 

Job Duties

The Deputy Clerk is assigned operational responsibilities in a high-volume, fast-paced office with frequent deadlines.  Ensures court’s instructions are executed and legal documents prepared with accuracy and in accordance with state and local policies.

Essential Duties & Responsibilities

Duties include preparing detailed court documents in accordance with established guidelines, automated case management system data entry, scheduling matters for court, preparing correspondence, filing court documents, daily docket preparation and attending court sessions. Additional responsibilities include answering phones, assisting customers at the counter, assessing fines and costs, and receipting payments. Must be able to multitask and assume additional responsibilities as assigned by management.

Minimum Qualifications

The most competitive candidates will possess:

High School diploma or equivalent required. Most competitive applicants will have considerable court, business, or office related experience. Applicants should be highly organized and possess significant knowledge, skills, and abilities in personnel management, time management, and performance management. Excellent written and verbal communication skills and advanced knowledge of office automation systems and computer software required. Court experience and experience handling money preferred.

 

Physical Demands and Work Environment

Work is primarily performed in an office and courtroom setting. Duties require the ability to sit, stand, walk, bend, reach, and operate standard office equipment. The employee may be required to lift or carry items weighing up to approximately 10 pounds. Reasonable accommodations may be made.

Contact Information

Email: Humanresources@VACourts.gov

 

Job Duties

The Traffic Court Processing Deputy Clerk is assigned operational responsibilities in a high-volume, fast-paced office with frequent deadlines.  Ensures court’s instructions are executed and legal documents prepared with accuracy and in accordance with state and local policies. The deputy clerk will participate in a scheduled rotation of court support, office, and counter duties and must be committed to providing excellent customer service to a diverse population. 

Essential Duties & Responsibilities

The deputy clerk in this position performs a wide range of clerical duties in processing court cases and paperwork. Specific duties include, but are not limited to, entering summonses and warrants, scanning paperwork, compiling/checking court dockets, issuing subpoenas, assisting the public on the telephone and at the counter, checking and filing case papers, typing restricted operators' licenses, assisting judges in the courtroom, updating case information and assessing fines and costs in the case management system, issuing jail cards, issuing bench warrants, and fulfilling other duties as required. May include limited travel to the Town courts of Vienna and Herndon. Must be excellent at multitasking and be open to assuming additional responsibilities as assigned by management.

Minimum Qualifications

The most competitive candidates will possess:

High School diploma or equivalent required. Most competitive applicants will have considerable court, business, or office-related experience. Applicants should be highly organized and possess strong knowledge, skills, and abilities in personnel, time, and performance management. Must be willing to assist the public courteously and efficiently and be a team player who willingly assists others. Excellent written and verbal communication skills and advanced knowledge of office automation systems and computer software required. Court experience and experience handling money preferred. Must have familiarity with the use of the Microsoft Office Suite computer software. Prior data entry experience is a plus. A minimum data entry speed of 30 w.p.m is required.

Physical Requirements – Lifting, bending to retrieve files. Sitting in court or at the counter.

Contact Information

Email: Humanresources@VACourts.gov