Fiscal Services

About
The Department of Fiscal Services is the court system’s financial management center for the Supreme Court of Virginia, the Court of Appeals of Virginia, the circuit court judges, the general district and juvenile and domestic relations district courts, and the magistrates. The Department performs the following key functions:

• Budget/Grants
  Develop and prepare the judicial system’s Biennium Budget which includes the baseline budget and all budget amendments
• Accounting/Payroll
  Prepare semi-monthly payrolls for the judicial system including salary and wage employees and substitute and retired/recalled judges
• Accounts Payable
  Audit and process for payments all vendor payment requests, travel reimbursement requests and other types of requests
• Purchasing
  Issue purchase orders for supplies, equipment, court forms, etc., for the judicial system

Contact Information

• Director - Barry M. Wenzig
  Phone - (804) 786-6455

Chart of Allowances
Provides a listing of the fees and expenses to be paid from the Criminal Fund

• Effective 01/01/2023
• Effective 07/01/2022
• Effective 01/01/2022
• Effective 07/01/2021

Electronic Voucher Payment System (EVPS)
Online submission of the DC-40 (List of Allowances) by court-appointed counsel.

Forms

• Waivers of Statutory Fee Caps for Court-Appointed Counsel
  • DC-40 List of Allowances
    Instructions
  • DC-40(A) Application and Authorization for Waiver of Fee Cap
    General Information and Instructions
  • Additional Resources:
    • Attorney Time Sheet
    • Statutory Criteria for Fee Cap Waiver Guidelines
    • Frequently asked questions about waivers for court-appointed counsel
• W-9 Form
  

Judicial Travel Guidelines

• Judicial System Travel and Meals Policy (Effective 01/01/23)
• Judicial System Travel and Meals Policy (Effective 07/01/22)
• Judicial System Meal and Lodging Guidelines (Effective 01/01/22)

Travel Guidelines for Extradition

• Extradition Cost Reimbursement (Effective 01/01/23)
• Extradition Cost Reimbursement (Effective 07/01/21)

Procurement
The Supreme Court of Virginia's Purchasing Department provides procurement support to courts, magistrates, and the Office of the Executive Secretary. The Purchasing Department welcomes the participation of all vendors to provide bids or proposals in response to the courts' procurement needs.

• OES Swam Program
• Solicitations
  • IFBs:
    • Expandable File Pockets
  • RFPs - Forthcoming
• Posting
  • Notice of Intent to Award - Forthcoming
  • Notice of Award:
    • Court File Pockets and Supplies
      • Bid Tabulation/Summary
      • Notice of Intent to Award
  • Sole Source:
    • LAF Consulting Services LLC - Court Analyst
    • FootBridge Consulting, LLC - Java Developer
    • Docebo N.A., Incorporated - Docebo Learn Sandbox Software
    • CVENT, Inc. - Attendee Hub License
    • Micro Focus Government Solutions, LLC - Data Protector
    • UDIG - Multiple IT Consultants
    • Broadband Services, Inc. - Network Security Consultant
    • Broadband Services, Inc. - Senior Security Analyst
    • Chris Geen, LLC - Applications Developer
    • Impala Technical Service - System Administrator Support
    • Universal Data, LLC - Case Imaging Consultant
    • APEX Systems, Inc. - WebServices Programmer/Analyst
    • Convergent Technologies Group - Database Administrator
    • Data Concepts - Multiple IT Consultants